Essential Guide to Planning Your 2026 Wedding at Clock Barn

Is there anything more exciting than planning a wedding? We really don’t think so.

A wedding allows you to create a day that’s all about the both of you, and what you both like, want and deem important. Whether you opt for a traditional or alternative affair, this is a day you’ll design and share with all your family and friends. Perfection.

So to help you plan your wedding day with relative ease, we’ve put together an essential guide to wedding planning at Clock Barn, including all the things you have to do and those that you don’t have to worry about.

Thinking Outfits

Wedding dresses can take at least six months to arrive in your chosen boutique after you’ve placed an order, and then you also need to include time for fittings and alterations. Plus you want to give yourself plenty of time to find your dream dress or outfit! Similarly, the guys out there should start shopping around for their outfits too and decide whether they’ll hire, buy or have something made specially. You’ll find wedding dress ideas for your rustic barn wedding here.

Picking a Colour Palette

There is a huge amount of choice out there when it comes to themes and colours so deciding what you want for your big day will help narrow things down when you start looking at flowers and decorations. We recommend starting a Pinterest board which you can share with suppliers so that they can see what you want for your day.

The Highlights of Your Celebration

Food and Drink

Now this is a really important part of your day, so it’s worth considering your wedding menu early in the planning process. Our catering and events team will get in touch soon after you’ve booked your date, and they will invite you to a “welcome meeting” which will take place in the first four to six weeks after booking your date. In this meeting, you’ll get to talk more about your dream menu and start thinking about what you want to eat on your wedding day.

Don’t worry if you haven’t got any strong ideas about your menu at this point. The events team and chefs will be on hand to give you support and guidance throughout the planning process. We also run seasonal Chef’s Table events throughout the year, which offer you the chance to try four courses of incredible seasonal food and drink and get a real taste of your wedding dining experience.

Accommodation

Lots of couples and their families decide to stay with us on the night of their wedding so it’s a good idea to make the decision to reserve rooms early. Staying with us at Clock Barn means you can make use of our gorgeous on-site accommodation (no late-night travelling required!) and are also able to all breakfast together the following morning and reminisce about your brilliant day.

It’s about finding the accommodation package that works best for you and your guests, whether you want to take care of all the rooms or give your guests the freedom to book and pay for their own bedrooms! Here is a quick breakdown of our two accommodation packages:

The All-Accommodation Package

If you’re looking to have full control and a bit of a bonus, this is the option for you. Our All-Accommodation Package means you can book The Farmhouse, The Hayloft Honeymoon Suite, The Stables Preparation Space, plus all 12 bedrooms in Rose Barn. That means you can allocate rooms to your guests exactly as you wish. Even better – you get 12 Rose Barn rooms for the price of 10!

OR

The Guest Direct Package

This is a great option if you’d prefer not to take on all the room bookings yourself. With the Guest Direct Package, you still get The Farmhouse, The Hayloft Honeymoon Suite, and The Stables Preparation Space, but your guests can book and pay for their own rooms in Rose Barn. Simple, stress-free, and still super convenient for everyone.

If you’re unsure which package works best for you, we are more than happy to chat this over with you. Feel free to give us a call!

Registrars

If you want to be legally married (and we’re guessing you do), you need a registrar. Once you’ve booked your wedding date, contact Hampshire Register Office to book. Similarly, if you’re having a religious ceremony and then travelling to host your reception with us at Clock Barn, speak to your vicar, priest or officiant as soon as you can.

The Finishing Touches to Your Perfect Day

Ok, so now you’ve started to coordinate the big decisions and bookings, it’s time to delve into the details. If the sheer number of things to organise and think about has started to seem overwhelming, these are the elements that you can spread out and take your time with:

Creating Your Bespoke Décor and Detailing

Lots of couples love to make details and decorations for their day so whether you’re making or buying favours, signage, decorations or table plans, try to give yourself plenty of time and make sure that everything is with you well before the day. Similarly, if you’re thinking of hiring items or a wedding stylist, try to book as early as possible to secure items and for support in helping you bring your ideas to life.

Finalise Your Seating Plan

Some couples find this really easy and some find it a bit trickier but finalising your seating plan is an absolute wedding day essential. Think about putting people who know each other together so that everyone can relax with friends over dinner and don’t forget to mark anyone who has special dietary requirements on the plan that you give to the Events Team so that everyone gets the perfect meal for them.

Creating a Timeline for Your Day

This might seem like planning overkill, but it’s such a useful thing to do. Run through the day noting what needs to happen and when and who is in charge or needs to know about each element. The events team will guide you through this process, starting at your welcome meeting, which takes place four to six weeks after you’ve booked your date. Share this with your bridal party and your suppliers so that everyone is clear on exactly what you want.

Tying Up Loose Ends with Your Suppliers

In the month or two before the wedding, you’ll need to get in touch with all your suppliers to finalise details. Photographers will need to know what group shots you want, your cake maker will need the go-ahead for the final design, your florist will need confirmation of what you want and when they’re able to start setting up and your DJ or band will need to know what you’d like as your first dance and any must-haves for the playlist. You can also share your timeline with them at this point too. To help you out, take a look at our gallery for some inspiration.

Just Married – What’s Next?

If you’re going straight off on your honeymoon, you’ll need your cases with you and someone will need to take your outfits, cards and any presents home for you. If you’d like your bouquet preserved, that needs to be booked in advance and your flowers will need to be sent off ASAP. If you want to continue the celebrations, think about what you might do the day after the wedding.

Wedding Tasks That You Don’t Have to Stress Over

When you’re planning a wedding, it can seem as though the list of jobs to do never gets any shorter, regardless of how much you do. If you’re feeling overwhelmed or if you just want to keeps things simple, here are the ‘nice to have’ jobs that you don’t have to worry about:
 

Wedding Craft

If this isn’t your thing or if you’re just short on time, don’t worry about hand making every detail yourself. There are plenty of great suppliers online if you want to dodge the DIY.

Running out of time or feeling the budgetary pinch? Just concentrate on the big things. Make sure there’s enough to eat and drink and that there’s entertainment for your guests. Don’t worry so much about the napkins, the favours, the place cards or too many details.
 

Tradition

If there’s something different that you want to do or if there are one or two wedding traditions that you just don’t want to include, go with your heart. Every element of your wedding should be there because you and your partner want it to be there, not because anything or anyone tells you that’s how it should be done.
 

The Day

Finally, don’t worry at all about anything on the day. The Clock Barn team will have absolutely everything under control so all you need to do is relax and enjoy your day.

Find Out More

To find out more about 2026 weddings at Clock Barn, request a brochure. If you’d like to come and visit us to find out more, simply book a show round here.